Administrative Assistant - Sales and Marketing
We are seeking an Administrative Assistant to join our fast-paced, collaborative Sales & Marketing Administration team. This is a two-month term role with the possibility of extension. This role supports our Sales, Delivery, and Business Development functions.
What you'll do
- Sales & Delivery Support:
- Maintain and improve the quality of internal and client-facing resumes.
- Support proposal kick-off and close-out activities.
- Provide administrative support to internal sales projects and reporting.
- Assist with engagement events and special initiatives.
- Use tools like MS Forms and Medallia for internal surveys.
- Provide backup coverage for Reception when needed.
- Proposal & Business Development Coordination:
- Research and identify opportunities on procurement sites (e.g., MERX, Biddingo).
- Analyze RFx requirements and support the end-to-end proposal response process.
- Schedule and facilitate meetings with sales teams and subject matter experts.
- Edit, format, and finalize submission documents aligned with Online's brand.
- Maintain archives and reusable proposal content libraries.
- Track win/loss metrics and contribute to continuous improvement initiatives.
What we'd like
- 2–5 years' of experience in administrative support, proposal coordination, or related roles.
- Experience supporting sales or delivery teams in a professional services or IT environment.
- Proficiency in Microsoft Office 365 (Word, Excel, PowerPoint) and Adobe Creative Suite.
- Strong writing, editing, and formatting skills with exceptional attention to detail.
- Ability to manage multiple projects simultaneously and meet tight deadlines.
- Experience with RFx processes and procurement portals is an asset.
What's in it for you?
We have an amazing culture, a supportive environment and team members who are both smart and fun to be around. We know everyone says that; but, if you join us, you'll be saying it too. We offer a competitive compensation and benefits package:
Professional development budget and time.
Connection opportunities for learning and socializing.
Career mentor to help you grow in your career.
RRSP/401K matches for your future.
Wellness program to help keep you healthy.
About Online
We are "Onliners" - not employees.
We do amazing things for our Clients. And they keep inviting us back!
We are lifelong learners who continuously challenge ourselves.
We support, respect, and value one another.
We are collaborators. This is not a one-person show.
We believe in balance. We work hard, but we value - and take - our personal time.
We love to have fun, and a sense of humour is appreciated around here.
We deliver Results. Guaranteed.
Location: Winnipeg, Manitoba
Business Team: Administration
Online Business Systems serves an international market with team members spanning Canada, US, and EMEA. Click here to see all locations.
Hear from Onliners on why they believe YOU want to work here!
Administrative Assistant - Sales and Marketing
Location: Winnipeg, Manitoba
Business Team: Administration
We are seeking an Administrative Assistant to join our fast-paced, collaborative Sales & Marketing Administration team. This is a two-month term role with the possibility of extension. This role supports our Sales, Delivery, and Business Development functions.
What you'll do
- Sales & Delivery Support:
- Maintain and improve the quality of internal and client-facing resumes.
- Support proposal kick-off and close-out activities.
- Provide administrative support to internal sales projects and reporting.
- Assist with engagement events and special initiatives.
- Use tools like MS Forms and Medallia for internal surveys.
- Provide backup coverage for Reception when needed.
- Proposal & Business Development Coordination:
- Research and identify opportunities on procurement sites (e.g., MERX, Biddingo).
- Analyze RFx requirements and support the end-to-end proposal response process.
- Schedule and facilitate meetings with sales teams and subject matter experts.
- Edit, format, and finalize submission documents aligned with Online's brand.
- Maintain archives and reusable proposal content libraries.
- Track win/loss metrics and contribute to continuous improvement initiatives.
What we'd like
- 2–5 years' of experience in administrative support, proposal coordination, or related roles.
- Experience supporting sales or delivery teams in a professional services or IT environment.
- Proficiency in Microsoft Office 365 (Word, Excel, PowerPoint) and Adobe Creative Suite.
- Strong writing, editing, and formatting skills with exceptional attention to detail.
- Ability to manage multiple projects simultaneously and meet tight deadlines.
- Experience with RFx processes and procurement portals is an asset.
What's in it for you?
We have an amazing culture, a supportive environment and team members who are both smart and fun to be around. We know everyone says that; but, if you join us, you'll be saying it too. We offer a competitive compensation and benefits package:
Professional development budget and days.
Connection opportunities for learning and socializing.
Career mentor to help you grow in your career.
RRSP/401K matches for your future.
Wellness program to help keep everyone healthy.
About Online
We are "Onliners" - not employees.
We do amazing things for our Clients. And they keep inviting us back!
We are lifelong learners who continuously challenge ourselves.
We support, respect, and value one another.
We are collaborators. This is not a one-person show.
We believe in balance. We work hard, but we value - and take - our personal time.
We love to have fun, and a sense of humour is appreciated around here.
We deliver Results. Guaranteed.
Online Business Systems serves an international market with teams members spanning across Canada, US and EMEA. Click here to see all locations.
Hear from Onliners on why they believe YOU want to work here!
Our story began in 1986 in Winnipeg, Canada, where our CEO grew a small team of University friends into an award-winning Digital Transformation and Cybersecurity consultancy with over 400 team members across North America and EMEA. We have the stability of a larger company but the heart of a small company, even as we continue to grow. We have been on the “Best Workplaces in Canada” list for the past 17 years and you’ll understand why when you read what our team members say on Glassdoor: (https://www.glassdoor.ca/Overview/Working-at-Online-Business-Systems-EI_IE373050.11,34.html)
Online firmly believes in respect, equity, and equality and in providing EVERYONE equal opportunity to apply and succeed in their role. We are committed to creating and maintaining an inclusive and accessible environment for everyone. Studies show that women and people of color are less likely to apply for a role if they don’t meet 100% of the qualifications listed in the job description. If that describes you, don’t underestimate yourself – apply anyway!
You just might be the right person for this, or another role.